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If you could have more control over your accounts payable processes, what would that mean to your organization? Greater accuracy? Better cash flow management? Fewer errors? We’re willing to bet that better control would mean all that – and more.
Beanbills promises to give you the control you’re looking for at every point in your A/P workflow. By providing a high level of visibility and transparency into all processes, beanbills gives you control over payables, from the moment they arrive at your office, through to reporting, budgeting, and even auditing.
Here’s a close-up look at how beanbills gives you the control you’re looking for in your A/P workflow.
Organize and file with a push of a button
The first step to taking control of your A/P workflow is getting rid of the paper. Forget overstuffed file cabinets. With beanbills, invoices are scanned into an electronic format, giving you instant visibility into all of your payables. Invoices can be grouped and batched as they arrive, then accessed securely online anytime, anywhere. Lost or misfiled documents become things of the past.
Take control of discrepancies, duplicates, and exceptions
No accounting department wants to pay more than they need to, or deal with a disgruntled, underpaid supplier. Beanbills identifies and handles exceptions automatically. You’ll eliminate short-paying, duplicate payments, and over-payments, and handle mismatched PO’s with ease.
Eliminate coding errors
Never assign the incorrect code to an invoice again. Beanbills allows you to code electronically using preset codes. Invoices can be easily split by line item.
Make desk in-trays redundant with electronic routing
Beanbills makes sure invoices don’t fall into the in-tray “black hole”. All routing and approvals are done online following business rules that you define. You can also view the progress and status of an invoice at any time, and approval history is retained with the record for auditing.
Pay on time, every time
Beanbills lets you take control of how and when cash leaves your company. Never miss an early payment discount, and avoid late payment penalties.
Generate custom reports easily
If your CEO or auditor needs a report now, you don’t have a lot of time to waste. Create custom reports easily in beanbills, and then convert them into a PDF file ready for e-mailing or printing. Beanbills also makes your month, quarter, and year-end a lot more manageable.
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