“Given the current economic conditions we needed a strategic shift to streamline our business processes. Manually dealing with thousands of invoices monthly is one of those areas ripe for change and where we knew we could cut costs. To start we tried scanning invoices into file folders but we lost control of that process very quickly. Bean Services came on board as a partner to help us streamline our entire AP workflow, from the time the invoice arrives to when it gets paid. The results have been tremendous. Besides cost savings, with Beanbills we have centralized invoice processing to head office from our depots, but retained decentralized authority. This sped up our approvals while increasing control and maintaining flexibility, it was truly a win-win. Having such visibility into the entire AP process and being able to act on things immediately was beyond our expectation and has added a new dimension to the way we do business. We are all about making things easier and Beanbills cloud based solution was quick to rollout, and the Bean Team were there to help us through every step of our process change. We are thrilled with the results.”
Ron Hastings – CFO, Williams Moving & Storage
“At TASK we like to be on the leading curve of technology, and when Bean presented their solution a few years ago we were early to jump on board. Being their first customer in the construction industry had its challenges, but innovating together was worthwhile and the benefits are now obvious. Accounts Payable is an important part of our business and we spend a lot of time and energy managing and keeping track of all the paperwork. For us going paperless was only half the answer. We also wanted to automate our process. Working with Beanbills and using their auto-capture service really makes sense. It speeds up our approval cycle time, allows us to keep track of what’s going on with every invoice, invaluable when your suppliers call with status questions. It’s all online, so our managers now have immediate access to invoice information, from anywhere, and are making quicker decisions. It integrates with our proprietary project management and accounting system, automatically matching invoices to purchase orders, a previously time consuming task. And duplicate invoices are stopped dead in their tracks! As we grow with the solution, we plan to give our customers access to Beanbills making it even easier to manage a project. Go Beanbills!”
Jean Drolet – General Manager, TASK Construction Management
“Our executives are always travelling. Tracking them down to get an invoice approved was a slow process before Beanbills. Delays were the rule. We’re a publicly listed company which made it even more important to improve our controls. Beanbills has really helped us streamline our approval process. Approvers simply login from an email link and approve invoices, with full visibility into what they’re approving. It has made a big difference to the speed at which we process and really helped us keep track of our transactions. Plus life is easier when you don’t have to constantly nag for approval.”
Jillian Barrow – Accounting Manager, Ivnernia Inc.