- Create Purchase Orders
Create Purchase Orders
Using the componant PO system, easily create purchase orders from anywhere. Either with or without line items. You can easily use your mobile browser. Get your PO# immediately and give it to your supplier. Come back later and add the line items. Now it's ready to approve. You can also import PO Data from your existing PO System.
- Review & Approve Purchase Orders
Review & Approve Purchase Orders
Review & approve PO's by looking at their summary and details. Filter by status and project and use search to find any current or historical PO. Easily attach backup and delivery slips.
- Add Invoices Electronically
Add Invoices or Backup Records Electronically
Email invoices directly into Beanbills using a specified email address. Scan invoices and backup documents to PDF files using any scanner and submit them via the beanbills document upload tool. Invoices are ready for capture.
- AutoCapture Service
AutoCapture Service
No more data entry, overnight the beanbills capture service automatically delivers the verified invoice details directly into the workflow. You can forward email invoices sent from your supplier directly into Beanbills and their data will be available for you. Optionally, records can also be entered manually. Exceptions such as duplicates will be caught and flagged for attention.
- Find and Organize Invoices
Find and Organize Invoices
Instantly access any scanned invoice and its related details and back up. Electronically group or batch records however you desire, much like you would process or file your paper based documents.
- Auto-Match Purchase Orders
Auto-Match Purchase Orders
Saving a lot of manual effort incoming invoices are auto-matched to corresponding purchase orders based on the PO data on the invoice. It flags the auto-match, so the user is aware. If a PO doesn't match, suggestions and easy to use tools are provided to facilitate a match. Additional transaction backup is easily added.
- Rapidly Code Records
Rapidly Code Records
Rapidly code records to projects, accounts and customers using preset quick codes and the beanbills online spreadsheet. Split Invoices by line item. Submit invoices for approval electronically following predetermine business rules.
- Approve Records
Approve Records
Control the AP process and approve records securely from anywhere online. Invoices submitted for approval will follow preset business rules where the right records will flow to the right people for approval at the right time. Email notifications are sent when records are available for approval. Approval history is retained with the record for audit purposes.
- Approval Status
Approval Status
Add visibility into the AP process. View the progress and status of a bill at any point of the workflow.
- Review and Export Transactions
Review and Export Transactions
Once all of your records have been processed they can be reviewed in common Journal Entry form before being transferred into your accounting software. Easily transfer transactions to your accounting system using beanbills integration module.
- Access all records instantly
Access all records instantly
Past and present, anytime, anywhere using the beanbills quick or advanced searches. Immediately drill down to individual bill details and images.
- Create custom reports
Create custom reports
Or quickly compile multiple invoices into a single PDF ready for email or printing. Develops
